Many employees are at work for eight hours per day, and you need to make sure you make things easier and more comfortable for them. Below are two things you should consider doing. These things may also help your employees be more productive.
If your office does not have a photocopier, you should purchase one. This will prevent your employees from having to run out to a nearby printing place to photocopy what they need. You can purchase an all-in-one scanner-copier that will give your employees the ability to fax, email, scan, print, and copy documents. They can choose what they want to do via an on-board interface.
You can purchase copiers that have an automatic document feeder, which means you will not have to place the document you are copying onto the glass surface one at a time. Instead, the copier will automatically grab the next document to be copied from the feeder. There are also copiers that can reduce or enlarge the size of documents. For example, you may have legal sized documents that you want to print out on letter-sized paper, or letter-sized documents that you want to print on legal-sized paper.
Talk with the copier manufacturer about these and other features so you will purchase the right copier for your needs.
One way to make things easier for your employees is to purchase ergonomic equipment. This is especially helpful if you have employees that are not comfortable when sitting at their desk. For example, they may have back problems and they will need to get up and stretch a lot. There are ergonomic chairs. This type of chair can reduce the strain on the back, as well as promote good posture. The chair has a curved design that supports the lower back. When choosing this type of chair for your employees, make sure they can adjust both the height and the depth of the lumber adjustment. This will allow them to adjust the fit to where they are most comfortable.
You should also purchase ergonomic desks. Choose a desk with a matte finish to reduce glare, and make sure your employee's hands can type of their keyboard without having to raise their arms too high where it does not feel comfortable for them. You could also choose a desk that has a keyboard tray located under the desk. Your employees should be able to sit at their desk with their feet flat on the ground.
Purchase ergonomic keyboards to reduce stress on the arms, wrists, and hands. There are split keyboards where the keyboard is split down the center so your employees' hands are in a "V" shape. This makes it feel much more natural and reduces stress on the wrists. If you do not want to purchase split keyboards, you can find keyboards that you can adjust the angle.
Talk to your employees about some other ideas they may have to make things easier for them.